DIN e-KYC Filing
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DIR-3 KYC: A Guide to Annual Director KYC Filing
DIR-3 KYC is a mandatory annual filing with the Ministry of Corporate Affairs (MCA) for all individuals holding an approved Director Identification Number (DIN). This electronic form, required under the Companies Act, 2013, ensures that the personal and contact details of every director are current and accurate in the official records of the Registrar of Companies (ROC).
Types of DIR-3 KYC Forms
The type of form you need to file depends on your submission history and whether your details have changed.
- e-Form DIR-3 KYC: To be used for the first time or if there has been any change in your details (e.g., new mobile number, email, or address).
- DIR-3 KYC WEB: A simplified, web-based form to be used if you have already filed DIR-3 KYC in a previous year and there are no changes in your personal details. The form is pre-filled with your data from the MCA database.
Due Date and Penalties
Every director who was allotted a DIN on or before March 31st of a financial year must file their DIN KYC by September 30th of the immediately following financial year.
- Example: For the financial year 2024–25, all directors with an approved DIN as of March 31st, 2025, must file Form DIR-3 KYC by September 30th, 2025.
If you fail to file by the due date, your DIN will be marked as “Deactivated due to Non-filing of DIR-3 KYC.” To reactivate it, you must file the pending form and pay a late fee of ₹5,000.
How to File DIR-3 KYC
The process involves submitting the form on the MCA portal with specific details and digital signatures.
1. Prepare Documents and Information
- Permanent and present address proof (e.g., Aadhar card, passport, utility bill).
- Your personal mobile number and email address (verified with OTPs).
- Your Digital Signature Certificate (DSC).
- The DSC of a practicing Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant.
2. Submit the Form
- Log in to the MCA portal and access the DIR-3 KYC form.
- Enter your DIN, personal details, mobile number, and email. The form will be verified with OTPs.
- Upload all required documents as attachments.
- Sign the form with your DSC.
- The form must also be digitally signed by a practicing professional who will certify its accuracy.
After successful submission, a Service Request Number (SRN) will be generated. An email confirmation will be sent to the director’s personal email ID.
File Your DIR-3 KYC with FileMyFirm
Navigating the DIR-3 KYC filing process can be complex. FileMyFirm offers expert assistance to ensure your filing is completed accurately and on time. Our team handles the preparation of documents and the entire submission process, helping you avoid penalties and remain compliant with MCA regulations.
Frequestly asked questions ( FAQ )
DIN eKYC (Director Identification Number – Know Your Customer) is a mandatory annual compliance requirement enforced by the Ministry of Corporate Affairs (MCA) in India. It requires every individual who holds a Director Identification Number (DIN), or a Director who has been allotted a DIN as on March 31st of a financial year, to update and verify their personal, contact, and address details electronically on the MCA portal.
The compliance applies to every person who has been allotted a DIN, irrespective of whether they are a current director in a company or designated partner in an LLP, or if their DIN is associated with any active company/LLP.
The DIN eKYC compliance can be done using two modes, depending on whether the data is being filed for the first time or if there are changes:
Form DIR-3 KYC (e-form): This is typically used for the first-time filing by an individual or when a director needs to update any personal or contact information (like address, phone, or email). This form requires a Digital Signature Certificate (DSC) and attestation by a practicing professional (CA/CS/CWA).
Form DIR-3 KYC-Web: This is the simpler web-based service used for subsequent annual filing by directors whose details have not changed since their previous filing.
The mandatory annual due date for filing DIN eKYC for a financial year is September 30th of the immediately following financial year.
Example: For the financial year ending March 31st, 2025, the DIN eKYC must be filed by September 30th, 2025.
Failure to file the DIN eKYC by the due date results in strict action from the MCA:
DIN Deactivation: The Director’s DIN will be marked as “Deactivated due to Non-filing of DIR-3 KYC.” A deactivated DIN cannot be used to file any MCA compliance forms.
Late Fee: To reactivate the DIN, the pending Form DIR-3 KYC must be filed along with a substantial late fee of ₹5,000.